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File #: HRA M2019-009    Version: 1 Name:
Type: HRA Motion Status: Agenda Ready
File created: 6/25/2019 In control: Housing & Redevelopment Authority
On agenda: 7/1/2019 Final action:
Title: Northern Oaks Rehabilitation Project
Attachments: 1. 1 -1Bids receieved- Creekwood Construction -Northern Oaks, 2. 2 - Bids receieved- Ronald Carlsen - Northern Oaks, 3. 3 - Brands- email form Ron Carlsen, 4. 4 - Copy of Measures costs comp- Northern Oaks, 5. 5 - Copy of Measures costs comp- Northern Oaks-2, 6. 6 - Brands- email form Ron Carlsen, 7. 7 - Northern Oaks- Ron Carlsen- follow up email for clarifications, 8. 8 - Affidavit of Publication- Northern Oaks, 9. 9 - Bid Invitation and Scope of Work - Northern Oaks, 10. 10 - Bid Summary Sheet, 11. 11 - Public Bid Opening - Minutes 5-21-19- Northern Oaks
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DATE: July 1, 2019

TO: Members of the Housing & Redevelopment Authority

FROM: Janine Atchison, Housing Coordinator

Title
Northern Oaks Rehabilitation Project

Body
SUMMARY AND ACTION REQUESTED:
The Housing & Redevelopment Authority (HRA) to review and approve the lowest competent bid received for Northern Oaks Townhome Rehabilitation Project.

BACKGROUND:
Northern Oaks is an 8 unit townhome project which provides affordable, workforce housing in Northfield. It is owned and operated by Three Rivers Community Action Agency (TRCA). The project was developed 1997-1999 utilizing Minnesota Housing finance Agency HOME, Greater Minnesota Housing Fund and local funding. The rents are affordable at 50% of the area median income (AMI).

The HRA committed 2016, 2017 and 2018 Community Development Block Grant (CDBG) funds totaling $106,537.66 for the rehabilitation of Northern Oaks Townhomes. TRCA, following the prescribed federal process for bidding, has obtained two bids for the rehab project.

Per Department of Housing & Urban Development (HUD) rules, the bid must be awarded to the lowest competent bid. The bids received by TRCA vary significantly. To ensure a fair bidding process, the HRA is being asked to review the bids and determine which is the lowest competent bid.

TCRA received bids from Ronald Carlsen and Creekwood Construction.
* One of the bids was lower, but did not specify the brands of materials to be used in construction as required. After the bid opening, TRCA requested and received materials information from this bidder.
* The other bid was higher, but specified acceptable materials for construction.

The bids and supporting documentation is contained in the HRA packet. TRCA Community Development Director, Leah Hall will be available at the HRA meeting to review the bids and answer questions.

ANALYSIS:
When determining lowest competent bid, the following criteria should be considered:
* Quality of Materials
* Contractor History
* Bid ...

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