Library Board Meeting Date: April 10th, 2024
To: Library Board Members
From: Natalie Draper, Library Director
Title
Proposed Changes to Library Board Schedule.
Body
Action Requested:
Information/Discussion only.
Summary Report:
The Library Board serves an important advisory role to the Library and library policy is set by the board. Library Director Draper and Board Chair Turek have discussed the possibility of making an alteration to the board’s schedule in order to facilitate deeper engagement with board members and staff on special projects, policies, use of funds, advocacy efforts, and strategic planning without adding additional meetings to an already busy schedule.
The proposed schedule would be as follows:
• The entire board would meet on odd months: January; March; May; July; September; November.
o This allows us to meet statutory requirement to approve annual report in March for April deadline
• Standing and ad hoc subcommittees would meet, as needed, on even months: February; April; June; August; October; December.
o Standing subcommittees would be: Policy Review; Strategic Plan; Advocacy; Finance; Special Projects (ad hoc, as needed)
o Library staff and Director will be present at all subcommittee meetings
• Board members would remain available on odd months for participation on subcommittees with the goal of 2-3 board members serving on committees, and as many youth members as are available.
o Subcommittee members would select a representative to report back on related agenda items at the following meeting of the full board.
Items for discussion:
We are asking for feedback, questions, concerns, other considerations and alternatives from the Board at this point.
Alternative Options:
N/A
Financial Impacts:
N/A
Tentative Timelines:
N/A