City Council Meeting Date: January 4, 2022
To: Mayor and City Council
From: Lynette Peterson, City Clerk
Title
Consider Amendments to Council Rules of Business and Appendices.
Body
Action Requested:
The Northfield City Council approves the amendments to the attached City Council Rules of Business and related Appendices.
Summary Report:
The City Council annually reviews City Council Rules of Business and related Appendices and incorporates any amendments as necessary. Staff has incorporated feedback received from staff and the Council discussion at the November 16, 2021 meeting into the attached redlined version of the Rules of Business.
The following are some notes on the proposed added revisions to certain sections for consideration:
The following changes have been made to the City Council Meetings section:
City Council Meetings
Adding the following underlined sentences to clarify remote attendance notification by City Council Members:
Remote attendance must be requested to the City Clerk a minimum of six days in advance of the meeting to ensure compliance with proper notice of the meeting as well as preparing for the electronic needs of remote attendance. For example, for a Tuesday Council Meeting, a Council Member would need to notify the City Clerk by the end of the business day on the Wednesday before the meeting. The City is required to post notice of meetings at least 3 days prior to the scheduled meeting. In calculating the number of days for providing notice, the first day the notice is given should not be counted, but the last day should be counted. Members must provide the address of the remote location which must be accessible to the public, a phone number where they can be contacted, and arrange for a time to test the connections with the IT Department at least 4 hours prior to the meeting. The City's policy is to restrict remote attendance and is limited to up to two members unless it is not practical due to a health pandem...
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