DATE: January 21, 2021
TO: Members of the Planning Commission
FROM: Mikayla Schmidt, City Planner
Title
Planning Commission 2021 Election of Officers
Body
SUMMARY AND ACTION REQUESTED:
The Planning Commission (PC) is asked to nominate and elect officers for 2021.
BACKGROUND:
Officer roles are set by the Bylaws of the PC and include a Chair and Vice-Chair. The following commissioners served as officers in 2020:
Chair: Joe Gasior
Vice-Chair: Betsey Buckheit
Included below is Article IV, Sections A & B of the PC Bylaws, which outline the process for election of officers and their duties.
IV. OFFICERS
(a) Election of officers. Within the first four meetings of the calendar year, or as soon as practical thereafter, voting members of the Commission shall select a Chairperson and a vice-chairperson, each to serve throughout the year and until a successor is chosen.
(b) Duties of officers.
1. Chairperson: The Chairperson, with the assistance of Staff, shall see that members of the Commission are notified in ample time, of the time, place and purpose of any meeting. The Chairperson shall:
Preside at meetings of the Commission;
Call special meetings as provided in Chapter 34, Article 4, Section 4.2.1;
Appoint standing and other committees;
Arrange meetings with technical advisors and property owners or others who have personal interest in proposed recommendations;
Communicate with City officials as occasion requires;
Report pertinent findings; and,
Give leadership to the Commission.
2. Vice-Chairperson: In the absence of the Chairperson or at the request of the Chairperson, any or all of the duties of the Chairperson shall be performed by the Vice-Chairperson.
3. Secretary: A City Staff member will be assigned to perform the functions of secretary. The secretary shall keep a record of the proceedings of every meeting of the Planning Commission and/or Zoning Board of Appeals.
4. In the event that neither the Chairperson nor the Vice-Chairper...
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