File #: 20-073    Version: 1 Name:
Type: Motion Status: Passed
File created: 1/7/2020 In control: City Council
On agenda: 2/4/2020 Final action: 2/4/2020
Title: Consider Approval of Change Order No. 15 for the Division and Seventh Street Reconstruction Project, Washington Street Mill and Overlay and Various Parking Lot Rehabilitations Project.
Attachments: 1. 1- Change Order #15

City Council Meeting Date:                     February 4, 2020

 

To:                                          Mayor and City Council

                                          City Administrator

 

From:                                          Sean Simonson, Engineering Manager

                                          Dave Bennett, Public Works Director/City Engineer

                                                               

 

Title

Consider Approval of Change Order No. 15 for the Division and Seventh Street Reconstruction Project, Washington Street Mill and Overlay and Various Parking Lot Rehabilitations Project.

 

Body

Action Requested:                     

The Northfield City Council approves a Motion authorizing Change Order No. 15 (Attachment 1) for the Division and Seventh Street Reconstruction Project, Washington Street Mill and Overlay and Various Parking Lot Rehabilitations Project, City Project No. 2018 STRT A37 with Swenke Ims Contracting, LLC, for $29,323.89.

 

Summary Report:

On April 17, 2018, City Council accepted bids and awarded the Division and Seventh Street Reconstruction Project, Washington Street Mill and Overlay and Various Parking Lot Rehabilitations Project to Swenke Ims Contracting, LLC.  Construction on the project commenced in May 2018.  As construction has progressed, some unforeseen additions had been encountered, which is not uncommon for a reconstruction project of this magnitude. 

 

After initial construction, it was noted by field observed traffic patterns that commercial driveways along Division Street were insufficient in turning radius due to observed vehicles off-tracking the concrete driveway aprons and into landscape areas.  These driveway radius’s were widened to help alleviate the off-tracking.

 

As the project wraps up, there were issues with some of the concrete work that was completed in 2018.  This mainly affects portions of the parking bay on Seventh Street.  The Contractor is replacing the defective concrete at their expense.  This work is scheduled to be completed in the spring of 2020 and then the project will be closed out.

 

Alternative Options:

Due to the compressed schedule to complete the Division Street portion of the project, Staff felt that approving the work was the only way to ensure it was completed this year due to the backlog of work the contractor had.

 

Financial Impacts:                     

The Change Order cost is $29,323.89 for these driveway modifications.

 

The project was awarded with a total project cost of $4,634,548.  After the approval of Change Order 15 for $29,323.89, the Total Project Costs are at $4,784,090 as shown below.  The project overages will be made through an increase in State-Aid funding and from bond proceeds.  There was a total of $1,470,000 in total bond proceeds available for the project due to rounding with the financing.

 

 

TOTAL PROJECT COSTS

CHANGE ORDER 15

 

ENGINEER'S ESTIMATE

AWARD BID COSTS

CHANGE ORDER #15

Street

$2,913,098

$3,042,277

$3,359,359

Storm Sewer

$256,025

$357,468

$369,066

Sanitary Sewer

$273,843

$130,526

$119,816

Watermain

$283,941

$231,538

$194,171

Subtotal

$3,726,907

$3,761,808

$4,042,412

Contingency (10%)

$372,691

$376,181

$0

Construction Total

$4,099,598

$4,137,989

$4,042,412

Overhead (12%)

$491,952

$496,559

$741,678

PROJECT COSTS

$4,591,549

$4,634,548

$4,784,090

 

TOTAL PROJECT FUNDING

CHANGE ORDER 15

FUNDING SOURCE

ENGINEER'S ESTIMATE

AWARD BID  FUNDING

CHANGE ORDER #15

Bonding

$1,299,273

$1,463,787

$1,464,101

Assessments

$408,132

$391,822

$391,822

Storm Fund

$315,423

$133,388

$133,388

Sanitary Fund

$337,375

$160,808

$141,799

Water Fund

$349,816

$285,255

$229,796

MSA (Street and Storm)

$1,881,530

$2,199,489

$2,423,184

TOTAL FUNDING

$4,591,549

$4,634,548

$4,784,090

 

 

A final project-funding breakdown will be completed when the project is accepted, and final payment is made later in 2020. 

 

Tentative Timelines:                     

N/A