City Council Meeting Date: August 20, 2019
To: Mayor and City Council
City Administrator
From: Sean Simonson, Engineering Manager
David Bennett, Public Works Director/City Engineer
Title
Consideration of Resolution Ordering Preparation of Feasibility Report for the 2020 Mill and Overlay Project.
Body
Action Requested:
The Northfield City Council approves the attached Resolution ordering the preparation of a feasibility report for the 2020 Mill and Overlay Project (STRT2020-A45) and to assess benefited properties for all or a portion of the cost of the improvement.
Summary Report:
The approval of the attached resolution (Attachment 1) is the initial step in moving the 2020 Mill and Overlay Project (STRT2020-A45) forward. By this resolution, the City Council orders the preparation of a feasibility report, which is a necessary step under Chapter 429 of the Minnesota Statutes. Chapter 429 clearly specifies the actions that must be taken to assess property owners for the cost of local improvements. See Attachment 2 for a detailed project process.
The proposed scope of the 2020 Mill and Overlay Project includes the following streets: (Attachment 3)
1. First Street - College Street to Maple Street
2. Second Street - Washington Street to Oak Street
3. Third Street - Washington Street to Oak Street
4. Fourth Street - Nevada Street to Prairie Street
5. Union Street - First Street to Second Street
6. College Street - First Street to Third Street
7. Winona Street - First Street to Fourth Street
8. Nevada Street - First Street to Fourth Street
9. Maple Street - First Street to Fourth Street
10. Elm Street - Second Street to Fifth Street
11. Oak Street - Second Street to Fourth Street
12. Heritage Drive - TH 3 to Hidden Valley Apartments
13. Jefferson Road - Hidden Valley Road to Heritage Drive
14. Seventh Street - Water Street to West dead end
15. Eight Street - Water Street to Linden Street
The streets listed above are currently in the 2020 - 2024 proposed CIP. The proposed Mill and Overlay Project on the identified streets would improve streets that are currently in fair condition on the Pavement Condition Index (PCI) and are ideal candidates for a Mill and Overlay project.
Additionally, along with the Mill and Overlay, we are including or reviewing these item with the development of Feasibility Report
1. Local Downtown Spur off the Mill Towns State Trail on Fourth Street. (Attachment 4)
2. On Street Bikeways in accordance with the Northfield Planned Walking and Biking network map. (Attachment 5)
3. Installation of sidewalk gaps in accordance with the Northfield Planned Walking and Biking network map. (Attachment 5)
4. Americans with Disabilities Act (ADA) pedestrian upgrades will be incorporated along the project corridor where there is existing sidewalk, along with spot sidewalk, curb and gutter repairs.
Staff is recommending this project move to the feasibility report phase. The feasibility will be developed on a section-by-section basis and a determination of the final project scope can be made prior to the design phase. This approach allows the Council latitude for further discussions on budget and scope in the next few weeks while allowing the project to remain on schedule.
Alternative Options:
The City Council could decide not to move this project forward; however, that action would then allow the existing pavement to continue to deteriorate. Alternatively, the Council could decide to reduce (or increase) the scope of the project which would then be included in the feasibility report. It should be noted that moving this project to construction as well as levying of assessments will require several additional actions by the City Council.
Financial Impacts:
The estimated project cost is $3,673,000, which would be funded via assessments, bonding, and utility enterprise funds. If the City Council authorizes the preparation of a feasibility study, staff will review the estimated project costs, funding sources, and provide additional detail as part of the acceptance of the feasibility report.
Tentative Timelines:
Attachment 2 shows the project process in detail. Minnesota Statutes require several additional follow up approvals prior to actual award of a construction contract. At any time during that process, the Council could reduce the scope, delay the project or decide not to move it forward.