City Council Meeting Date: August 5, 2019
To: Mayor and City Council
City Administrator Ben Martig
From: Communications & Human Resources Director Michelle Mahowald
Title
Consider Approval of Amendments to City of Northfield Employee Handbook, Section 6.05 (Timesheets and Payroll) and Section 6.25 (Overtime).
Body
Action Requested:
Staff recommends the Northfield City Council approve the attached Employee Handbook policies, Section 6.05 (Timesheets and Payroll) and Section 6.25 (Overtime), effective August 10, 2019.
Summary Report:
The Council Employment Policy Committee discussed both policies at their July 17, 2019 meeting.
Overtime - Two years ago, the City updated the policy to say all actual hours worked were counted toward overtime vs. all paid hours. Now that all 2019-2020 labor contracts are settled, staff recommends the policy revert to previous language. All paid hours count toward overtime calculation for non-exempt employees.
Timesheets and Payroll - Clarification of language with the main change being clarification of exempt employee hours worked within a payroll period. With this language change, exempt employees are expected to work 80 hours within a two-week payroll period instead of 40 hours per week.
Alternative Options:
Continue enforcement of current handbook policies.
Financial Impacts:
Overtime Policy: Overtime will count for all paid hours vs. hours worked. This change in calculation will minimally affect overtime costs specific to non-exempt, non-union employees with a job requirement of working beyond 40 hours in a workweek.
No financial impact expected for changes made to the Timesheets and Payroll policy.
Tentative Timelines:
Staff recommends consideration of approval of City Employee Handbook, Section 6.05 (Timesheets and Payroll and Section 6.25 (Overtime).