City Council Meeting Date: March 19, 2019
To: Mayor and City Council
City Administrator
From: Todd Fredrickson, Facilities Manager
David Bennett, Public Works Director/City Engineer
Title
Consider Resolution to authorize Budget Amendment for the Northfield Outdoor Pool (Old Memorial Field) Pool Repair Project and Award Repair Project Work.
Body
Action Requested:
The Northfield City Council approves the attached Resolution authorizing a Budget Amendment for the Pool Repair Project and authorize a contract with Global Specialty Contractors Inc. for the repair. This requires a super majority vote of the Council for approval (5 of 7).
Summary Report:
At startup of the pool in 2018, a broken pipe was identified under the south end of the zero entry area of the pool. For the 2018 season, staff was able to identify a short-term solution to keep the pool in operation. At the end of the pool season, staff worked with a leak detecting company to identify the location of the broken pipe. Upon exposing the broken pipe, it was found that there were multiple breaks in the pipes. The causes of the break we believe where due to a frozen water line over the winter. The pipe has settled over time, not allowing it to properly drain during winterization.
As this was evolving, the tornado hit late September, which set staff back from analyzing the full extent of the needed repairs. Later that fall, staff was able to get the line televised and determined the entire line needed to be replaced under the pool. Staff engaged Stantec Engineering to review the pool and provide a scope of work on the needed repairs.
In 2019, staff began to solicit quotes for the pool repair project; however, pool contractors were not responding to the project unless we split out the demolition work separate from the project. In doing that, staff reached out to the following contractors to receive quotes: Olympic Pools, Minnesota Pool, Aqualogic, Badger Pools, Swenke-Ims, Northern Pool Restoration, Clear Choice Pools, and Global Specialty Contractors.
In discussions with these contractors, there was only one response with a quote to perform the work, which was Global Specialty Contractors with a quote of $150,505.00. Staff did not anticipate the costs to be over $100,000. The City Purchasing Policy requires projects over $100,000 to be bid. Staff feels they have met the intent of the policy by soliciting multiple quotes to perform the work and going out for bids at the current time would require the pool to be closed for the 2019 season.
In addition, the demolition work related to removing the concrete pool deck is estimated to cost $30,000. Staff did not know the costs when preparing the budgets for 2019 resulting in a recommended budget amendment of $190,000 from the park fund to the 2019 pool operations budget for the repairs. Staff is recommending approval of a contract with Global Specialty Contractors Inc. for the repair work.
Financial Impacts:
This repair was not included in the 2019 Outdoor Pool Fund budget. An amendment is needed to include this $190,000 expenditure in 2019.
Park Fund Balance Prior to Project - $205,000
Park Fund Balance After Transfer - $15,000
The City is reviewing this repair with the League of MN City Insurance to see if the repair will be covered by insurance. Should that happen, the park fund balance would be restored with insurance reimbursement.
Tentative Timelines:
March 20 - April 15 Pool Demolition Work
April 15 - May 15 Pool Repair Work
May 15 - June 1 - Pool Startup
June 10 - Pool Opens