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File #: 19-633    Version: 1 Name:
Type: Information/Discussion Item Status: Agenda Ready
File created: 10/29/2018 In control: City Council
On agenda: 1/8/2019 Final action:
Title: Presentation of Existing Council Rules of Business and Discussion of Potential Amendments.
Attachments: 1. 1- Rules of Business Final Adopted 3 21 17 for web with bookmarks, 2. 2 - Proposed Changes Rules of Business, 3. 3 - Rules of Decorum Appendix B Final approved 3 21 2017 (PROPOSED AMENDMENT IN REDLINE)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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City Council Meeting Date: January 8, 2019

To: Mayor and City Council

From: City Administrator

Presentation of Existing Council Rules of Business and Discussion of Potential Amendments.

Action Requested:
Discussion only.

Summary Report:
Staff is intending to provide a brief overview of the adopted Rules of Business of the City Council. They are attached as a reference.

The following are some notes on the proposed revisions for consideration:
Remote Attendance
Establishing a deadline consistent with staff procedures on notice list preparation for the week. Six days in advance (Wednesday typically) is the recommendation of a deadline for the notice.

Consent Agenda
Clarification of removing items from the consent agenda. No change to the practice as recently interpreted by the City Attorney but clarified as there had been past questions on the existing language.

There is a provision requesting to notify the Mayor, City Administrator and City Clerk the Monday prior to the meeting to allow for time for preparation of the item both for staff and for other council members to be able to take additional review of the question or concern. However, the provision does still allow it to be removed no later than the approval of the agenda.

Adds deadlines for Council questions to Monday at Noon. This is an attempt to better manage questions in preparation of the supplemental memo. The supplemental memo has a 12 Noon deadline on staff. These items were added due to issues with concerns of information coming in close to the meeting for the Council as well as improve staff efficiency related to agenda work.

Public Comment
Provides clarifying language to existing policy and practice that the public comment section will not include responses to questions. The process to respond is clarified in the proposed amendment.

Public Hearing Procedure
Staff is recommending an amendment to the public input section to receive the public's in...

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