City Council Meeting Date: March 20, 2018
To: Mayor and City Council
From: Ben Martig, City Administrator
Teresa Jensen, Director of Library & IT Services
Title
Consider Resolution Approving Fees Related to City Identification Card
Body
Action Requested:
The Northfield City Council considers approving the attached Resolution approving fees and charges related to the City Identification card with fee amounts as shown in:
____ Alternate "A" (attachment 2)
Or
____Alternate "B" (attachment 3)
Summary Report:
On December 12, 2017, City Council approved Ordinance 994 that enacts a city identification card program to be created for the residents of Northfield. The purpose of the card, as stated in the Ordinance is "to provide a resident with a means to demonstrate residency within the City in order to access City programs, services, and activities, and to provide a means to substantiate a person's identity."
Key decisions made in the implementation process:
1. Software and hardware: Since there is no identified budget for implementation, we made every effort to be as fiscally responsible as possible. The City already owned an ID card software and hardware system, Identisys, and the decision was made to make use of the existing program. Additional software and hardware costs for the purchase of the Identisys program are as follows:
* 1 Camera package with retractable tripod and stand $ 995
* 6 Datacard 1.0 mil hologram laminate (2,000 cards) $ 660
* 1 Laptop for staff database entry at library $ 1,200
* 2,000 preprinted cards $ 760
* Neuger Communications design estimate $ 937
* Postage for 2,000 cards $ 1,000
2. We determined that we would not add additional staff to implement the ID card program; we will schedule card issuance times when key staff are available.
3. We will work with bilingual volunteers in the community to aid people in the application process.
4. We worked with Neuger Communications and City staff to design a car...
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