City Council Meeting Date: March 13, 2018
To: Mayor and City Council
City Administrator
From: Teresa Jensen, Director of Library and IT Services
Title
Presentation of City Identification program implementation.
Body
Action Requested:
The Northfield City Council will be presented with a progress report on the City ID implementation process.
Summary Report:
On December 12, 2017, City Council approved Ordinance 994 that enacts a city identification card program to be created for the residents of Northfield. The purpose of the card, as stated in the Ordinance is "to provide a resident with a means to demonstrate residency within the City in order to access City programs, services, and activities, and to provide a means to substantiate a person's identity."
Key decisions made in the implementation process:
1. Software and hardware: Since there is no identified budget for implementation, we made every effort to be as fiscally responsible as possible. The City already owned an ID card software and hardware system, Identisys, and the decision was made to make use of the existing program. Additional software and hardware costs for the purchase of the Identisys program are as follows:
* 1 Camera package with retractable tripod and stand $995
* 6 Datacard 1.0 mil hologram laminate (2,000 cards) $660
* 1 Laptop for staff database entry at library $1,200
* 2,000 preprinted cards $760
* Neuger Communications design estimate $700
2. We determined that we would not add additional staff to implement the ID card program; we will schedule card issuance times when key staff are available.
3. We will work with bilingual volunteers in the community to aid people in the application process.
4. We worked with Neuger Communications and City staff to design a card that fulfilled the requirements of the ordinance, and allowed for the card to function as a library card if desired.
5. We determined the workflow of the card application process in the library, and...
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