City Council Meeting Date: September 6, 2016
To: Mayor and City Council
City Administrator
From: Michelle Mahowald, Communications & Human Resources Manager
Title
Consider approval of updated policies for the Employee Handbook.
Body
Action Requested:
The Northfield City Council approves the attached policies for the Employee Handbook.
Summary Report:
The proposed policies attached to the agenda background item have been reviewed by the Leadership Team and Brandon Fitzsimmons, Labor Relations Attorney.
Revised policies have been updated to more accurately reflect desired proper administration of policy and procedure under current law.
Changes made to the policies have been tracked for you to see the actual changes made throughout each document.
4.30 Keys, Security, and Monitoring of City Facilities
In early August, video cameras were installed in employee and public areas of Finance, Motor Vehicle, and a conference room at City Hall. Small signs notifying staff and public about the use of video monitoring equipment have been added at both City Hall entrances and in the department of Finance and office of Motor Vehicle. Video surveillance equipment is used for security purposes and will continue to be expanded over time as technology improves and costs of technology decrease.
This policy, previously named Keys and Security, has not been updated for 9 years, since 2007.
Policy language has not evolved with this technology, updated Minnesota Government Data Practices law, and our data and human resources handbook policies. This updated language has been provided by our labor attorney to address current these more complex issues.
Language has been inserted to set expectations and guide process. It authorizes the City to search what it needs, if necessary, to enforce when it is believed a policy has been violated. The City must carefully follow the Minnesota Government Data Practices Act and the Fourth Amendment of the United States Constit...
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