City Council Meeting Date: May 21, 2024
To: Mayor and City Council
From: Ben Martig, City Administrator
Title
Approve Updated Council Policies.
Body
Action Requested:
The Northfield City Council is being asked to approve a resolution to approve updates to Council Policies.
Summary Report:
In an effort to standardize Council policy formats and to ensure all policies have an easily editable document, staff has reorganized and edited Council policies.
While working with existing Council policies, staff noticed that there were numerous formats being used, some had no true policy but were simply a Council staff report and related actions, many had outdated information, and very few had editable (Word) versions available. It was determined that it would be best for staff to completely retype and reformat all Council policies. Administration staff created a format, retyped all documents, reviewed and edited for basic changes such as replacing staff names with titles to minimize the need to update policies with staff turnover, and then handed off to the individual departments for further editing. Some Council policies had minor changes, while others did have more moderate changes. In addition, some policies were renumbered and shifted to different sections to allow for better organization. Some related forms, such as the Community Event Form and Data Request Form, were also updated along with the related policies. The City Council Rules of Business and Board and Commissions Rules of Business were added as policies as were three new related policies and one policy related to ongoing board and commission governance work. An updated annexation policy was initially included but will not be approved at this time due to interest from the Council in reviewing in more detail.
Details of the changes made to each policy are noted below:
COUNCIL POLICIES
1. Council
* 1.01 City Council Professional Development and Travel Policy
The approval process for board...
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