City Council Meeting Date: April 17, 2018
To: Mayor and City Council
City Administrator Martig
From: Communications & Human Resources Director Mahowald
Title
Consider Approval of 2018 City Administrator Performance Evaluation Process.
Body
Action Requested:
The Northfield City Council approve the 2018 City Administrator Performance Evaluation Process recommended by the Council Employment Policy Committee.
Summary Report:
The Council Employment Policy Committee recommends the following timeline, community peer group, city staff group, 50 question survey and 3 short answer question for the 2018 City Administrator performance evaluation process:
Timeline:
February 21 Council Employment Policy Committee
• first review of policy
• review tentative 2018 City Administrator Performance review schedule and sample survey format
March 28 Council Employment Policy Committee
• second review of policy & recommendation to Council
April 3 City Council discussion of “City Administrator Performance Evaluation Policy” as an Administrative Policy of the City
April 9 Council Employment Policy Committee
• review proposed 2018 City Administrator Performance review schedule, survey, and peer community group
April 17 City Council considers approval of Resolution and City Administrator Performance Evaluation Policy
April 18 - 25 Distribution of 2017 performance evaluation/self-
12:00pm deadline on evaluation/goals with a progress report from the City
April 25, 2018 Administrator to the City Council.
Distribution and Custom Insight focal 360-degree performance review to groups.
May 9 Distribution of aggregate and summary reports to City Administrator and City Council.
Distribution of City Administrator completed 2018 self-evaluation and progress of goals for the current review period. Distributed to Council.
May 15, 2018 City Council
• 4:30 p.m. City Council Performance Review (group discussion) - closed session
§ City Administrator invited into closed session after group discussion to consider Performance Review.
§ City Council Performance Summary and Resolution - Regular meeting Regular agenda Item
2018 COMMUNITY PEER GROUP
1. Northfield Hospital CEO
2. Northfield Public Schools Superintendent
3. Northfield Healthy Community Initiative Director
4. Dundas City Administrator
5. St. Olaf Chief Financial Officer
6. Carleton College Chief Financial Officer
7. NAFRS Fire Chief
2018 CITY STAFF GROUP
1. City Clerk
2. Community Development Director
3. Communications & Human Resources Director
4. Finance Director
5. Library & IT Services Director
6. IT Manager
7. Police Chief
8. Public Works Director/City Engineer
Third Party Facilitator
The Council Employment Policy Committee recommends a third party administrator to facilitate discussion of the performance evaluation. The committee will interview two consultants and bring a recommendation to the May 1, 2018 City Council meeting.
Alternative Options:
Discuss amendments to the process.
Refer to Council Employment Policy Committee.
Financial Impacts:
There will be third party facilitator costs to be recommended by the Council Employment Policy Committee at the regularly scheduled May 1, 2018 City Council meeting.
Tentative Timeline:
City Administrator’s employment anniversary date is May 2, 2018.
See timeline in the memo for details of the proposed process.