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File #: 19-656    Version: 1 Name:
Type: Information/Discussion Item Status: Agenda Ready
File created: 1/9/2019 In control: City Council
On agenda: 1/15/2019 Final action:
Title: Presentation of Existing Council Rules of Business and Discussion of Potential Amendments.
Attachments: 1. 1 - Rules of Business Potential Changes Combined with Appendices, 2. 2 - Disorderly Conduct ordinance amendment draft v.6 031418
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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City Council Meeting Date: January 15, 2019

To: Mayor and City Council

From: Ben Martig, City Administrator

Title
Presentation of Existing Council Rules of Business and Discussion of Potential Amendments.

Body
Action Requested:
Discussion only.

Summary Report:
Staff is intending to provide a brief overview of the adopted Rules of Business of the City Council. They are attached as a reference.

The following are some notes on the proposed revisions for consideration:
Remote Attendance
Establishing a deadline consistent with staff procedures on notice list preparation for the week. Six days in advance (Wednesday typically) is the recommendation of a deadline for the notice.

Consent Agenda
Clarification of removing items from the consent agenda. No change to the practice as recently interpreted by the City Attorney but clarified as there had been past questions on the existing language.

There is a provision requesting to notify the Mayor, City Administrator and City Clerk the Monday prior to the meeting to allow for time for preparation of the item both for staff and for other council members to be able to take additional review of the question or concern. However, the provision does still allow it to be removed no later than the approval of the agenda.

Councilor Delong expressed interest in additional language being added to this section. Additional language for discussion has been added prohibiting items from being added to the consent agenda after the initial agenda is distributed. This additional language is shown highlighted in the attached Rules of Business. If this is added, staff proposes discussion on whether there can be limited exceptions.

Questions
Adds deadlines for Council questions to Monday at Noon. This is an attempt to better manage questions in preparation of the supplemental memo. The supplemental memo has a 12 Noon deadline on staff. These items were added due to issues with concerns of information coming in close...

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