City Council Meeting Date: April 4, 2017
To: Mayor and City Council
From: City Administrator
Title
Consider Agreement for Financial Services.
Body
Action Requested:
The Northfield City Council approves Agreement for Financial Services with AEM Financial Solutions, LLC.
Summary Report:
Finance Director Lammers has resigned from the City of Northfield effective April 7, 2017. The City has posted the position for the vacancy. During the interim, many of the current duties are being distributed amongst existing staff. Communications and Human Resources Manager Michelle Mahowald is taking on the Deputy Registrar responsibilities. City Administrator Martig will take on supervisory responsibilities of the Liquor Store Manager. Accounting Coordinator Mary Grant will be taking on added responsibilities of the Finance Director. In addition to these added duties to the Accounting Coordinator, there is a planned approved leave of absence for the Accounting Technician II position within the department that will place additional time burdens on the Accounting Coordinator who supervises this position. The City is seeking a temporary employee to assist in that role but we do anticipate it will require more oversight than usual. In addition to other duties, there is a need for additional support for financial oversight.
City Administrator Martig has been working with the current Finance Director and other staff to evaluate how to best provide the additional finance related support. Staff is recommending contracting with AEM Financial Solutions, LLC. AEM Financial Solutions, LLC provides day-to-day accounting and financial management services for local governments. They are a division of Abdo, Eick and Meyers, LLP who is the leading governmental auditing firm in the State of Minnesota and serves as auditor for Northfield. Staff sees this connection as valuable and the interim status, as well as internal controls, will allow us to avoid any internal fiduciar...
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