City Council Meeting Date: August 19, 2025
To: Mayor and City Council
From: Lynette Peterson, City Clerk
Title
Discuss Amendments to Board and Commission Rules of Business and Appendices Related to Remote Participation.
Body
Action Requested:
The Northfield City Council discusses amendments to the Board and Commission Rules of Business and related Appendices related to remote participation of members.
Summary Report:
The City Council conducts an annual review of the Board and Commission Rules of Business and related Appendices, making amendments as needed. Throughout the year staff notes changes to incorporate at the annual review. Occasionally, updates that are time sensitive are brought forward for Council approval outside the annual update. A redline version of updates is attached. The following changes/amendments are proposed:
* Updates to Appendix B: Rules of Decorum. The presiding officer does now not have to provide a verbal warning to any person, attendee, or participant who is out of order if they have previously been warned about their actions at any City meeting within the past six months. This change was made with the August 4th Council approved changes to the Council Rules of Business and these changes are just aligning the two documents.
In addition, staff is asking Council to review and discuss the below changes/amendments:
* Updates to the language around remote participation. In early 2022, the Council made the decision that board and commission members cannot participate in meetings remotely. This decision was largely due to the state statute requirements around posting the location of members and requiring that their location be open to the public, should someone wish to join them at that location. However, state statute was recently updated and the location a member is joining the meeting from no longer needs to be "open and accessible", meaning the location does not need to be posted. The current Board and Commissi...
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