City Council Meeting Date: May 5, 2025
To: Mayor and City Council
City Administrator
From: Sean M. Simonson, Engineering Manager
David E. Bennett, Public Works Director/City Engineer
Title
Consider Motion for Contract Amendment #2 for Professional Services for the 2026 Mill and Overlay and Mill Towns State Trail Improvements Project.
Body
Action Requested:
The Northfield City Council approves a Motion for Amendment 2 (Attachment 1) to the professional service agreement with Bolton and Menk, Inc. for City Project (STRT2026-A83) 2026 Mill and Overlay and Mill Towns State Trail Improvements Project in the amount of $39,660.00.
Summary Report:
At the July 9, 2024, City Council meeting, City Council approved the Professional Services Agreement with Bolton and Menk for the 2026 Mill and Overlay and Mill Towns State Trail Improvements Project via Motion 24-444 for a total of $277,288.00. Amendment #1 in the amount of $18,600.00 was approved administratively on October 10, 2024.
Approval of this amendment $39,660 would bring the total contract amount to $335,548.00. At contract award, $496,510.25 of overhead costs were approved, which includes Bolton and Menk's overhead costs, and City of Northfield overhead costs. This amount equates to 12% of the total contract costs. This is generally lower than the professional service costs we see on Street Improvement projects, which range from 15%-20%.
There have been several changes made to the project scope and design that have driven the need for this amendment. They include:
* Additional intersection improvements/analysis from public engagement
* Additional topo survey
* Additional trail design
* Additional bidding administration
* Streetlight corridor analysis
* Additional anticipated materials testing
Alternative Options:
The Council could decide not to approve the Contract Amendment; however, a majority of the costs have already been accrued.
Financial Impacts:
City Council approved the Project F...
Click here for full text