Library Board Meeting Date: May 14, 2025
To: Library Board Members
From: Natalie Draper, Library Director
Title
Policy Update.
Body
Action Requested:
The Library Board adopts updated policies.
Summary Report:
The Library Board policy review committee met in April to discuss proposed updates to the following policies. A description of changes made is listed below each policy number:
* 11.01 Data Privacy policy
o Our Data Privacy policy was 14 years old and as such, out of date. It has been replaced with a newly formatted, more concise policy (privacy and confidentiality), referenced and adapted from the recently reviewed policies of Hennepin County Public Library and Duluth Public Library. Recommend replacing the old policy entirely with the clean version.
* 11.03 Collection Development policy
o The Collection Development policy has been edited to clarify the procedure for requests for reconsideration and the board appeals process. Recent changes in state statute are now referenced in policy
* 11.04 Bulletin Board Policy
o See item 11.05 below.
* 11.05 Displays and Giveaways Policy
o The relevant portion of the Displays and Giveaways policy has been incorporated into the Bulletin Board policy. The Bulletin Board Display policy will replace the Displays and Giveaways policy.
* 11.08 Gift Acceptance and Fund Management Policy
o See item 11.09 below.
* 11.09 Gifts Policy
o The Gifts policy and Gift Fund policy have been merged into one document (Gift Acceptance and Fund Management) and updated to reflect city policy, finance procedures and the responsibilities of an advisory board. Aside from reformatting, substantive changes include: removed board gift fund subcommittee and board approval of gift fund expenditures; replaced endowed funds with "foundation funding". The Gift
All policies, clean and redline versions, are attached to this memo.
(1) Privacy and Confidentiality policy (clean)
(2) Collection Development policy (clean)
(3) Bulletin Board Display...
Click here for full text