City Council Meeting Date: April 1, 2025
To: Mayor and City Council
City Administrator
From: David Bennett, Public Works Director/City Engineer
Sean Simonson, Engineering Manager
Title
Consider Accepting Bids and Awarding Contract - 2025 Reclamation and Overlay Project.
Body
Action Requested:
Staff recommends approval of the attached Resolution (Attachment 1) accepting bids and awarding the contract for the 2025 Reclamation and Overlay Project (STRT2025-A80).
Summary Report:
The City Council is being asked to award the contract for the 2025 Reclamation and Overlay Project (STRT2025-A80). The Plans and Specifications were completed by both the City of Northfield Engineering Department and SEH Inc at the February 18, 2025, City Council Meeting, the Council authorized the advertisement for bids via Resolution 2025-024. The ad for bid was published in the Northfield News, on the MnDOT eAdvert site, and the City of Northfield website.
The project scope includes work on the following improvements (Attachment 2):
• Laurel Court (pavement reclamation)
• Industrial Drive (pavement reclamation)
• Maple Street from Jefferson Parkway to Ford Street (mill and overlay)
• Lake Drive from Jefferson Parkway to Maple Street (mill and overlay)
• Superior Drive from Erie Drive to Maple Street (mill and overlay)
• Maple Street from Jefferson Parkway to Ford Street (off-street trail)
• Laurel Court (off-street trail)
• Maple Street and Superior Drive (crossing improvements)
• Superior Drive (crossing improvements)
The City received three (5) competitive bids (Attachment 3), which were publicly opened and tabulated on March 20, 2025, at 2:00 p.m. The bids ranged from $2,074,927.77 to $2,494,474.50 with the lowest responsible bidder being Crane Creek Asphalt with a total bid amount of $2,074,927.77. This compared to the engineer’s estimate of $2,743,260.20. This project is identified in the 2025-2029 Capital Improvement Plan (CIP), and funding for the project is a combination of enterprise funds, franchise fees, and bonding as outlined in the funding tables below.
Alternative Options:
City Council may decide not to award this project; however, these roads will continue to deteriorate due to the condition of the current pavement surface, and future maintenance requirements will increase significantly.
Staff does not recommend any alternative actions outside of considering award of contract.
Financial Impacts:
The funding tables at the time of the contract award are shown below. In addition, funding for the 1% for the arts is included with the project. The award resolution includes transferring the 1% for the arts to the Arts and Culture Fund at this time.
Tentative Timelines:
Attachment 4 is the Project Process.