City Council Meeting Date: March 12, 2026
To: Charter Commissioners and Chair
From: CC Linstroth, Chair
Title
Review of Charter Commission Polices - Duties of Officers.
Body
Action Requested:
N/A
Summary Report:
The Charter Commission Polices (attachment #1) details the duties of the elected officers - Chair, Vice-Chair, and Secretary (see below). Given changes in the process, such as the addition of a Meeting Associate to take minutes, these descriptions need to be reviewed and possibly edited.
5. DUTIES OF OFFICERS
CHAIR
A. Call all regular and special meetings.
B. Determine meeting agendas.
C. Preside at all meetings.
D. Appoint all committees.
E. Implement the decisions of the Commission.
F. Participate in all commission decisions with a vote.
G. The chair shall be the only authorized spokesperson to respond to the media on behalf of the Charter Commission.
H. Notify the City Clerk of future meetings and submit to the Clerk agendas for each meeting and arrange for a meeting room.
I. Provide new members with the Charter, applicable statutes, the city ethics code, Charter Commission policies, and other materials.
J. Facilitate communication between the Commission, the City Council, city personnel, the city attorney, and the district court.
K. Prepare and submit the annual report to the Charter Commission for approval and deliver the approved annual report of the Charter Commission to the Chief Judge of the district and the City Clerk.
L. Appoint a substitute secretary in the event of the secretary’s absence.
VICE CHAIR
The vice chair shall preside in the absence of the chair and assume all duties and responsibilities of the chair.
SECRETARY
A. Responsible for Charter Commission records, minutes, and correspondence.
B. Attend all Charter Commission meetings.
C. Type, copy, and mail all minutes, letters, and proposed charter amendments and proposed ordinances passed by the Commission.
D. Update membership roster, mailing list, roll call list, membership files and related documents and updates to the website.
The Charter Commission is asked to review the descriptions at this meeting with a formal vote on any proposed edits planned for the May 14th meeting.
Alternative Options:
N/A
Financial Impacts:
N/A
Tentative Timelines:
March 12, 2026 Review and discuss changes to Charter Commission Policies - Duties of Officers
May 14, 2026 Vote on any proposed changes to Charter Commission Policies - Duties of Officers