City Council Meeting Date: December 3, 2024
To: Mayor and City Council
From: Ben Martig, City Administrator
Subject:
TITLE
Consider Adopting Schedule for 2025 Board and Commission Meetings.
BODY
Action Requested:
The Northfield City Council is being asked to approve the attached Resolution adopting the 2025 schedule for City of Northfield boards and commissions.
Summary Report:
City Code establishes that board and commission meetings “shall be held at a fixed time, on a fixed date and in a fixed place as shall be determined by the council (Sec. 2-287).” In 2022 the City approved a monthly calendar that established a day of the month that every board/ commission would meet, with minor adjustments made throughout the year. In addition, the start time for most meetings moved to 6:00PM and the meeting location for most meetings moved to the City Hall Council Chambers. Following recent code changes tied to board and commission governance work, the City Council will now approve the meeting schedules for all City boards and commissions, with exceptions noted below.
Attached is the meeting calendar agreed upon in 2022 with slight updates for 2025 (attachment #3). The Park and Recreation Advisory Board will be moving from the 1st Monday of the month to the 3rd Monday of the month, which was previously not held for any specific board or commission. In addition, the Park and Recreation Advisory Board, Human Rights Commission, and Library Board will be moving to meet every other month. The Housing and Redevelopment Authority (HRA) will be alternating between meetings and work sessions, with some dates set aside for subcommittee meetings, which will not be noted on the attached schedule.
Below is the day of the month designated for each of the city boards/commissions. The specific schedule and exceptions are noted below. The full 2025 schedule is attached (attachment #2).
Heritage Preservation Commission 1st Wednesday of the month
Housing and Redevelopment Authority 1st Thursday of the month
Arts and Culture Commission 2nd Thursday of the month
Library Board 2nd Wednesday of odd months
Park and Recreation Advisory Board 3rd Monday of odd months
Environmental Quality Commission 3rd Wednesday of the month
Planning Commission 3rd Thursday of the month
Economic Development Authority 4th Monday of the month
Human Rights Commission 4th Wednesday of even months
Northfield Alliance for Substance Abuse Prevention 4th Thursday of the month
Exceptions to the above calendar for 2025:
Economic Development Authority
• Will not meet in May or December.
Heritage Preservation Commission
• Will meet on Monday, January 6, 2025, not Wednesday, January 1, 2025, due to New Year’s Day.
Housing and Redevelopment Authority
• Will not meet in March, July, and October but will have subcommittee meetings instead.
Human Rights Commission
• Will meet on Monday, December 15, 2025, not Wednesday, December 24, 2025, due to Christmas Eve.
Northfield Alliance for Substance Abuse Prevention
• Will meet on Monday, March 31, 2025, not Thursday, March 27, 2025, due to Northfield Schools spring break and the large number of youth members.
• Will combine November and December meetings and meet on Wednesday, December 10, 2025, due to Thanksgiving and Christmas.
Park and Recreation Commission
• Will meet on Wednesday, January 22, 2025, not Monday, January 20, 2025, due to Martin Luther King Jr. Day.
Planning Commission
• Will meet on Monday, June 16, 2025, not Thursday, June 19, 2025, due to Juneteenth.
The following boards and commissions meet on the day noted below; however, those schedules will be approved by the individual board/commission and are not included in the attached resolution.
Charter Commission 2nd Thursday of odd months
Northfield Area Fire and Rescue Services 3rd Thursday of the month
Hospital Board 4th Thursday of the month
Mayor’s Youth Council 1st Wednesday of the month
Alternative Options:
The Council could modify the meeting schedules or delay action on the resolution to a future meeting.
Financial Impacts:
None.
Tentative Timelines:
The current meeting schedule will remain in effect until modified by the Council.