Housing and Redevelopment Authority Meeting Date: July 7, 2026
To: Housing and Redevelopment Authority
From: Melissa Hanson, Housing Coordinator
Title
Election of Housing and Redevelopment Authority Officer of Secretary.
Body
Action Requested:
Consideration of Election of Housing and Redevelopment Authority Secretary.
Summary Report:
The Housing and Redevelopment Authority will nominate and vote in a Secretary.
Bylaws of the Northfield Housing and Redevelopment Authority are attached.
At the City Council’s first meeting serving as the Housing and Redevelopment Authority (HRA) Board in 2026, the HRA followed the City Code and process related to the election of Chair and Vice Chair. The HRA has adopted Bylaws that identifies the Office of Chair and Secretary shall sign all contracts, deeds, checks and other instruments made or executed by the Authority.
Staff will give a summary introduction to the topic as outlined in the memo. Staff recommends a nomination process which is a formal proposal to the voting body in an election to fill an office or position, suggesting a particular person as the one who should be elected. It is recommended to use the following process of taking nominations from the floor (per Roberts Rules of Order option):
1. Chair announces that “we will take nominations for the position of Secretary from members of the floor.”
a. Any member may then call out, for example “I nominate (fill in name),” without needing to be recognized by the chair. No seconds are necessary. The Chair then announces, “(Fill in name) is nominated.”
b. When it appears that everyone who wishes to make a nomination, the Chair says, “Are there any further nominations? [Pause.] If not, [pause] nominations are closed.”
c. Individuals who were nominated could choose to remove themselves from consideration of appointment. They should state “I respectfully decline my nomination.”
d. If only one candidate has been nominated for an office, the Chair simply declares the nominee elected.
e. If there is more than one candidate a written ballot process will be conducted with the one receiving majority approval. Staff will have paper and pencils available at the meeting for the ballot vote. The election becomes final when the Chair announces the result of the candidate is present and does not decline or is absent but has previously consented to serve. Otherwise, it becomes final when an absent candidate is notified and does not immediately decline.
The board does not currently have any formal process of rotation of officers. However, as noted earlier the Chair position is limited to three terms total.
The Secretary would take office immediately after election is completed as there are no special provisions for a later date to take office.
Alternative Options:
None recommended.
Financial Impacts:
N/A
Tentative Timelines:
N/A