Northfield Library Board Meeting Date: May 8th, 2024
To: Library Board Members
From: Natalie Draper, Library Director
Title
Proposed 2024-2025 Library Board Work Plan and Meeting Schedule.
Body
Action Requested:
The Library Board will review and approve proposed 2024-2025 work plan and meeting schedule.
Summary Report:
The Library Board discussed a change to the meeting schedule at the April meeting. Board Chair Turek and Director Draper worked out a draft schedule for subcommittees and full meetings for the Board’s review. If the Board approves the proposed schedule and work plan, changes could go into effect with the August meeting. Descriptions of subcommittees are included below. The proposed schedule is as follows:
• January: full board meets
o sub-committee assignments; review/approve draft policies from December subcommittee; other new business as needed
• February: data/strategic planning sub-committee meets to review Minnesota Public Library Annual Report (MPLAR) data; updates to strategic plan
• March: full board meets
o annual data presentation to full board; board approves MPLAR
• April: advocacy sub-committee meets
• May: regular meeting
• June: budget/Gift Funds sub-committee meets
• July: full board meets
o discuss Rice County budget request and presentation; city budget update; gift funds report
• August: policy sub-committee meets as needed
• September: full board meets
o Adopts draft policy
• October: Board and Commission training (no regular meeting unless needed)
• November: full board meets
• December: policy sub-committee meets as needed
Special projects may alter sub-committee schedule.
• Data/Strategic Planning:
o Responsible for reviewing annual report data before full board approval, presenting report to full board at March meeting; review and update strategic plan as needed
• Advocacy:
o Assists Library staff in preparing award nominations and seeking letters of support for grant applications; identifying opportunities to advocate for library; supporting Library at budget presentation; may also participate in Legislative Week meetings with state representatives
• Policy:
o Works with staff policy committee to identify polices in need of revision and reviews draft policies; with Director, presents drafts to full board for approval
• Budget/Gift funds:
o Review gift fund report compiled by staff; support staff efforts to seek grant funding (as needed); discusses upcoming budgetary needs; reviews budget request to county, city; capital campaign (as needed)
Library Board members may serve on as many sub-committees as they can commit to. 2-3 Board members should serve on each sub-committee for it to be effective. No more than 3 may serve on a sub-committee, however, youth members will not count against this number so any and all youth members are welcome to participate in any sub-committee they wish. Library staff will set the agenda and be present for all sub-committee meetings. Ex-officio representative of the FFNPL is invited to participate on any and all sub-committees. Sub-committees will meet as needed. The full board may vote in advance of any sub-committee meeting to change the schedule, as needed.
Alternative Options:
• The Board may elect to delay the proposed schedule start
• The Board may choose to reject the proposed schedule
Financial Impacts:
N/A
Tentative Timelines:
N/A