City Council Meeting Date: August 17, 2021
To: Mayor and City Council
City Administrator
From: Sean Simonson, Engineering Manager
Dave Bennett, Public Works Director/City Engineer
Title
Consideration of Authorization to Initiate a Request for Proposals (RFP) for the Prairie Hills #1, and Hidden Valley Park Pond Dredging Project -STRM2022-K30.
Body
Action Requested:
The Northfield City Council considers a Motion to approve authorization to initiate the Request for Proposals (RFP) for the Prairie Hills #1, and Hidden Valley Park Pond Dredging Project.
Summary Report:
The adopted 2021-2025 Capital Improvement Projects (CIP) includes the Prairie Hills #1, and Hidden Valley Park Pond Dredging Project (Attachment 1). The City of Northfield performed a Stormwater Pond Assessment in 2017. This report (Attachment 2) assessed 50 ponds within the City of Northfield. The report included the following information:
• Stormwater pond bathymetric assessment
• Field-collected data summary
• Pond cleaning prioritization
• TSS (total suspended solids) and TP (total phosphorus) treatment effectiveness
• Estimated pond cleaning costs
Based on the above-mentioned information, combined with the total sedimentation accumulation for each pond that was computed, it was determined that eight ponds have reached or are approaching their capacities in terms of sediment accumulation. The eight ponds were then isolated for further analysis.
After further analysis was completed, the Prairie Hills #1, and Hidden Valley Park were ranked #3 and #5 respectively in pond cleaning prioritization. Ponds ranked #1, #2, and #7 in this report were completed during the 2020 Pond Dredging Project.
Additional pond dredging projects are scheduled in 2024 in the current 2021-2025 CIP to address the remaining three ponds recommended for improvements in the 2017 Stormwater Pond Assessment report.
Alternative Options:
The City Council could decide not approve the RFP for the Prairie Hills #1, and Hidden Valley Park Pond Dredging Project; however, Staff does not recommend that at this time.
Financial Impacts:
The adopted 2021 - 2025 CIP includes $789,610 in total project costs for the Prairie Hills #1, and Hidden Valley Park Pond Dredging Project from the Stormwater Enterprise Fund.
Tentative Timelines:
• City Council Request for Proposal Authorization - August 17, 2021
• Proposals Due - September 3, 2021
• Proposal Award - September 21, 2021
• Project Kick off Meeting - September 27, 2021
• 50% Design Plans & Cost Estimate Due - December 15, 2021
• Neighborhood Meeting - January 12, 2022
• 100% Design Plans & Cost Estimate Due - February 9, 2022
• Approve Plans and Specifications and Authorize for Bid - March 1, 2022
• Bid Opening - March 31, 2022
• Accept Bids and Award Contract - April 19, 2022
• Construction - Fall/Winter 2022/2023