City Council Meeting Date: May 20, 2024
To: Mayor and City Council
City Administrator
From: Communications & Human Resources Director Mahowald
Title
Northfield City Council is conducting a closed meeting. The agenda item for the closed meeting is: Evaluation of the performance of Ben Martig, City Administrator, pursuant to Minn. Stat. § 13D.05, subd. 3(a).
Body
Action Requested:
The Northfield City Council will discuss the 2023 City Administrator performance evaluation at the special City Council meeting on May 20, 2024.
The City Council will consider a motion to close the meeting pursuant to Minn. Stat. § 13D.05, subd. 3(a). Accordingly, the public body may close a meeting to evaluate the performance of an individual who is subject to its authority.
The following procedure must be used to close a meeting under this provision:
• The public body must identify the individual to be evaluated prior to closing the meeting. The meeting must be open at the request of the individual who is the subject of the meeting; so some advance notice to the individual is needed to allow the individual to make a decision.
• Before closing the meeting, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed.
• The meeting must be electronically recorded, and the recording must be preserved for at least three years after the meeting.
• At the next open meeting, in this case the May 21st regular meeting, the public body must summarize its conclusions regarding the evaluation. The council should be careful not to release private or confidential data in its summary.
Attached is the City Council adopted policy related to the City Administrator review process.